Every program needs an electronic KTP and an up-to-date family card (KK) with a NIK matched in civil registration. Each program then asks for extras — for example the mother-and-child health book (buku KIA) for pregnant mothers in PKH, the parent’s death certificate for orphan aid, or an SKTM and income statement for KIP Kuliah.
Basic documents almost every program needs
- Electronic KTP of the head of family and/or the family caretaker (usually the mother)
- Latest family card (KK) — every family member must be listed
- A NIK matched with civil registration (test it at cekbansos.kemensos.go.id)
- An active phone number — plus email if you register in the Cek Bansos app
Village officers usually keep photocopies but want to see the originals. Prepare 2 copies of each document and keep photos of them on your phone as a backup.
- Names spelled differently on the KTP and KK (for example “Siti Aminah” and “St. Aminah”).
- An old KK: a newborn is not listed yet, or a deceased member is still listed.
- Blurry, dark or cropped KTP photos when registering in the app.
- The KTP address differs from where you live, without a domicile letter.
Documents by program
Extra documents are only needed if they match your family’s situation. Requirements can differ slightly between regions, so also confirm with your social facilitator or village office.
| Program | Main documents | Extra documents if relevant | Submit to |
|---|---|---|---|
| PKH | KTP, KK | Pregnant mother/toddler: buku KIA. School child: student card or letter of active enrolment. Severe disability: doctor/puskesmas letter. App registration: photo of the house front. | Village office, PKH facilitator or the Cek Bansos app |
| BPNT / Sembako | KTP, KK | At pay-out: KKS card, or the invitation letter if paid through PT Pos | Village office or app; collect at e-warong/agent/PT Pos |
| Rice aid | KTP, KK | Invitation letter (if given) | The assigned distribution point |
| PBI JK (reactivation) | KTP, KK | Letter stating you need health services from a puskesmas/hospital (chronic illness or emergency) | Regency/city Dinas Sosial |
| ATENSI YAPI (orphans) | KK, child’s birth certificate, guardian’s KTP | Father’s/mother’s death certificate and an orphan certificate from the village | RT/RW, Dinas Sosial or PKH facilitator |
| PIP (proposal) | KK, NISN | KIP/KKS/PKH proof, or an SKTM if you have no aid card | School |
| PIP (account activation) | Activation letter from the school | Primary/junior high: parent’s KTP + KK. Senior high: student’s KTP + KK | BRI (primary/junior), BNI (senior high), BSI (Aceh) |
| KIP Kuliah | NISN, school NPSN, NIK, email | One of: KIP, KKS, DTSEN listing or SKTM. Plus payslip / income statement, KK, house photos (front and living room), electricity or PBB bill | KIP Kuliah website and the university |
| Sekolah Rakyat | KK, birth certificate, parent/guardian KTP | Latest school report or certificate, parent’s SPTJM statement, proof of decile 1–2, PKH facilitator letter, health check | Dinas Sosial or PKH facilitator |
| Village BLT | KTP, KK | Domicile letter if your KTP address differs from where you live | Village office (village meeting) |
Examples: what to prepare for different families
The three examples below are illustrations to help you picture what you need. The names and situations are not real people.
Wants to be proposed for PKH through the village office.
- KTP of Mrs Rina and her husband
- Latest KK (child already listed)
- Buku KIA from the posyandu/puskesmas
- Student card or letter of active enrolment for the child
If registering in the Cek Bansos app, also prepare a KTP photo, a selfie holding the KTP and a photo of the house front.
Now cared for by his grandmother and to be proposed for orphan aid (ATENSI YAPI).
- Dimas’s birth certificate
- Updated KK
- Grandmother’s KTP as guardian
- Father’s death certificate
- Orphan certificate from the village (with an RT/RW letter)
If there is no death certificate yet, get one first at Disdukcapil with a death statement from the village or a doctor — it is free.
Wants to apply for KIP Kuliah but her father has no payslip.
- NISN, school NPSN, NIK and an active email
- Family KKS card, or an SKTM from the village
- Income statement from the village (instead of a payslip)
- Family card
- Photos of the house front and living room
- Latest electricity bill or PBB tax notice
How to get supporting documents
Many families do not yet have some of these documents. Here is where to get them and what they require. Civil registration documents from Disdukcapil (birth and death certificates, KK, child ID card) are free.
SKTM (certificate of low income)
A letter from the village office stating your family is low-income. Used for PIP, KIP Kuliah and medical fee relief, among others.
- Where
- Village/kelurahan office (some areas also online)
- You need
- RT/RW introduction letter
- Copies of KTP and KK
- Supporting letter for the purpose: from the school/university or a puskesmas referral
- In some areas: a signed low-income statement on Rp10,000 stamp paper
- Cost
- Usually free; bring stamp paper if asked
Domicile letter (Surat Keterangan Domisili)
States that you live at a certain address — useful when your KTP address differs from where you live.
- Where
- The village office where you live
- You need
- RT/RW introduction letter
- Copy of KK
- Copy of KTP
- Cost
- Usually free
Orphan certificate (Surat Keterangan Yatim/Piatu)
States that a child has lost a father, a mother or both. Used for ATENSI YAPI and scholarships.
- Where
- Village/kelurahan office
- You need
- RT/RW introduction letter
- Copy of KK
- Copy of guardian’s KTP
- Copy of the parent’s death certificate
- Cost
- Free
Death certificate (Akta Kematian)
The official death record from Disdukcapil. Needed for orphan aid and to update the KK.
- Where
- Disdukcapil or its service point at the kelurahan/district
- You need
- Death statement from a doctor or the village head
- KK of the deceased
- Reporter’s KTP
- Cost
- Free
Birth certificate and child ID card (KIA)
The birth certificate proves a child’s identity; the KIA is an ID card for children under 17. Both are often asked for PIP, YAPI and Sekolah Rakyat.
- Where
- Disdukcapil or its service point at the kelurahan/district
- You need
- Birth statement from the hospital, midwife or village
- Parents’ KK and KTP
- For KIA: the birth certificate; children 5 and over usually also need a photo
- Cost
- Free
Income statement (Surat Keterangan Penghasilan)
Replaces a payslip for parents in informal work (farmers, day labourers, small traders). Usually needed for KIP Kuliah.
- Where
- The employer (if employed) or the village office (if informal work)
- You need
- RT/RW introduction letter
- Copies of KTP and KK
- Cost
- Usually free
Letter stating you need health services
Needed to reactivate a deactivated PBI BPJS Health membership for people with chronic illness or an emergency.
- Where
- The puskesmas or hospital where you are treated
- You need
- KTP and BPJS card
- Treatment history or referral
- Cost
- Ask the health facility
PIP account activation letter
A letter from the school stating the student is a PIP recipient, used to open or activate the account at the paying bank.
- Where
- The student’s school
- You need
- Student listed as a PIP recipient
- Student data (NISN)
- Cost
- Free
If any civil registration data is wrong, correct the KK and KTP at Disdukcapil first. Village letters (SKTM, domicile, orphan) and aid registration go much more smoothly once the basic data is right.
Frequently asked questions
Is the SKTM still used for bansos?
It is not always required for DTSEN registration, but it is still used for things like PIP and KIP Kuliah when the family has no aid card.
Do birth certificates, death certificates and the KK cost money?
No. Civil registration documents at Disdukcapil are free. Refuse and report anyone who asks for payment.
When do I need a domicile letter?
Usually when your KTP address differs from where you live, for example for Village BLT or verification by officers at your new address.
What is the SPTJM for Sekolah Rakyat?
The SPTJM is a parent’s or guardian’s statement of full responsibility, committing that the child will complete school.
I lost a document. What should I do?
For a lost KTP, KK or certificate, get a police loss report and apply for a replacement at Disdukcapil. For a lost KKS card, take the loss report to the issuing bank.
Sources
- Pelayanan Jakarta — Persyaratan Surat Keterangan Tidak Mampu (SKTM)
- Kalurahan Patalan (Bantul) — Syarat Pengurusan SKTM
- Kelurahan Tamanwinangun (Kebumen) — Persyaratan Surat Keterangan Domisili
- Dukcapil DKI Jakarta — Akta Kematian
- Dukcapil DKI Jakarta — Kartu Identitas Anak (KIA)
- Format Administrasi Desa — Surat Keterangan Yatim Piatu
- Detik — Panduan Aktivasi Rekening PIP 2026
- Media Keuangan — Dokumen KIP Kuliah 2026
- Tirto — Cara Reaktivasi PBI BPJS 2026
- Rakyat Cirebon — Syarat Dokumen Sekolah Rakyat 2026